CIO's: What to Look for In A Managed Print Services Company. The Perfect 10.

2011 -

The pressure is on.  The role of a CIO is, or should, be evolving into "...one of managing relationships rather than managing technology and getting lost in the detail..."

Your refresh project has been delayed for two years now, server upgrades lagging, storage running low, your DC is over heating.

Meanwhile, the number of open, output related tickets is approaching 40% - wow -  and to top it off, printers just aren't sexy.

And now your role is "evolving"? Wonderful.

Managed Print Services to the rescue.

By now, you have heard about this new, Managed Print Services thing.  It sounds like something that would benefit your team, reduce some costs and make your users happy.

Before you google-tize "managed print services" consider this: What is MPS?

More importantly, what is your flavor of MPS and what should you look for in an MPS partner?

Here are 10 simply aspects to reflect upon. Arguably, there are hundreds of angles, processes and actions to consider.

But these are a good start.

1. Define your Managed Print Services.  MPS is an IT initiative, not a printer/refresh project.  MPS is also a process that simply begins with the roll-out.
2. Define the "M" in Managed Print Services and be prepared to understand exactly how your prospective MPS partner manages your engagement. (PM,SOW, Milestones, Benchmarks, etc.)
3. Take control of the entire fleet.  Yes, this means the copiers.  Wrest control from Purchasing.

Managed Print Services, the Copier and the Traditional Copier Dealer : End of Days

2011

I've been saying it for years now.

For my observations, I have been chastised, rebuffed, chortled at, poo-pooed, and mocked.

Heck, the first time I took, TheDeathOfTheCopier "out in public" (Lyra, 2009), some guy looked at my name badge, cocked his head, and practically yelled, "...Death of the copier? Do you know who we are? We're all dealers!" Like I knew his sister, biblically or something. Yikes.

Well, it doesn't make me all that happy to report the name of this blog is starting to look more prophetic than humorous. The Fourth Horseman is soon upon us.

Managed Services - Practice What You Preach

1/2011 -

It's all about the "M".

From the very beginning, I was uncomfortable with the "P" in Managed Print Services" - it is restrictive and a bit misleading.

But, in the beginning, the word "print" seemed a bit more familiar and approachable. Your prospect knows what you mean when you say "print".

The definition simply rolled off your tongue whenever asked, "What does MPS mean?"

"I manage all your print devices..." - You.

"Oh, okay, I understand..." - Prospect.

But wait...how much about Managed Print Services can you honestly identify with?

How familiar are you, personally, with the real-world benefits of MPS?

Sure, you can perform an assessment. And you put together quotes and proposals. Maybe you can even speak to a C-level, peer.

But do you know how it feels when a cartridge doesn't show up?

Do you experience the pain of attempting to de-code an invoice?

One of YOUR INVOICES?

Have you witnessed the positive results of replacing personal, desktop printers with a second monitor?

Specifically, does your place of employment have your MPS Engagement in place?

Are you monitoring your, internal fleet?

What, you don't eat your own dog food?

The cobbler's kids have no shoes?

If so, scamper up to the owner's ivory tower and call Bullshit.

While at IKON, we sold all the best, top-drawer EDM solutions - all of them.

Yup - you guessed it. The order entry pack was a collection of spreadsheets. At times, we actually faxed out meter read sheets.

We printed 45-page proposals - 42 pages of marketing fluff, 1 cover, 1 letter, and a price list. (gasp!)

Now, I won't mention any names but there is an IT VAR, out on the Best Coast who has a small MPS practice.

In 2009, this 145-employee VAR spent $19,000.00 on toner and supplies for MFPs.

Before implementing their MPS, those who could guess estimated an internal fleet size of 19 printers/MFPs. In the end, it was discovered that 43 devices populated the organization.

Most of these, are locally connected.

At the close of 2010, invoice analysis revealed a yearly supply spend of $4,500.00.

Do the math.

Practice what you preach.

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